Asked by a prime to prove your team is trained on ITAR? Generate a letter on Cleared Systems letterhead listing each trained employee, the level they completed, and a certificate reference the recipient can verify independently.
If your company handles defense articles or technical data, the prime contractor above you in the supply chain has to show its own compliance — and that means asking you for evidence. A flow-down clause, a supplier questionnaire, or an audit request usually lands with a short deadline and a vague ask: prove your people are trained.
A self-written memo carries little weight. A letter from the organization that delivered the training, listing named individuals and verifiable certificate references, answers the question directly.
Each employee appears with the training level they completed and the date they completed it.
Each certificate carries a unique code. The recipient can confirm every one without an account.
Issued and signed by Cleared Systems as the training provider, not a self-declaration.
Employees must hold a current certificate. Only people who finished training in the last twelve months are eligible.
Enter your mailing address. Add your SAM UEI and CAGE code if the requester expects them — both are optional.
Include everyone, or only the people working on that program. You control the list.
The letter generates as a PDF with its own reference number. It stays in your account so you can download it again whenever another customer asks.
The letter states that the named individuals completed the training shown, on the dates shown, and that each certificate reference can be verified. It describes the curriculum, the number of modules, and the passing standard.
It is not a determination that your organization is ITAR compliant. Compliance also depends on your DDTC registration, licensing, technology control plan, and physical and information security — none of which we can observe. No United States Government agency issues an ITAR certification to a company or an individual, and any document claiming otherwise should be treated with caution. Stating this plainly is what makes the letter credible to the people reading it.
No. It attests only that the named individuals completed the training described. Training is one part of a compliance program, not the whole of it.
Any organization with an account and at least one employee holding a current certificate. If nobody has finished training yet, there is nothing to attest to.
Employees appear only if they completed training within the previous twelve months. Older completions are left off so the letter always reflects current training.
Yes. The letter carries its own reference, and every certificate listed carries a unique code. Both can be checked at our verification page without an account.
No, both are optional. Add them if the requester expects to match you against federal systems. Organizations outside the United States can supply an NCAGE code instead.
Nothing beyond the training itself. Letters are included with your account and you can generate them whenever a new customer asks.
Already have an account? Sign in and generate your letter now.
Sign In to Your Portal